Examples for Using InfoHandler
Here are some possibilities for organizing
personal information, documents, Internet links, and other information in
InfoBases. These examples and some others are described in more detail in the
online documentation of InfoHandler under the heading 'Hints and Tips
for Using InfoHandler. For some of the examples demonstration InfoBases
are provided with InfoHandler. (After you install the program you can
find these in the subfolder Examples.) But these are just examples and
suggestions. InfoHandler puts you in charge of your information and its
organization, so the ways to use it are limited only by your imagination. These
examples are just the beginning!
For Example: Notes
Many people are constantly making notes about
business or private affairs. Some collect hundreds or even thousands of notes,
and then depend on their memory to be able to retrieve them when the need
arises. InfoHandler is great for organizing notes. Categorizing your
notes makes it easy for you to retrieve them associatively. You can choose
whatever Categories for your information that you wish. Attaching
alarms to your notes makes the remembering automatic. You can make
InfoHandler do your remembering for you!
For Example: Literature
If you read professional journals regularly you
perhaps want to document some interesting articles in such a manner that you can
later retrieve your notes on them easily. You then need a means to search for
certain topics, terms, journals, and other Categories for all relevant
articles - but not too few and not too many, and fast. This task originally
motivated us to develop InfoHandler.
For Example: CDs
Has your collection of CDs also become so large
as to be confusing? Organize it with InfoHandler! One of the sample
InfoBases included with the program demonstrates one way to use InfoHandler
for this task. That sample InfoBase 'CD-Collection' demonstrates above
all the possibilities and the power of categorizing with InfoHandler.
Organizing a CD collection is but one representative example of the many
possible uses of InfoHandler to organize personal collections or
hobbies. DVD's, videos, books, comic books, photographs, antiques, etc. - any
collection can be organized and categorized in with InfoHandler and
For Example: Cooking Recipes
Maybe you are one of those stressed people who
daily have to make the decision of what to cook for dinner? Simply store all
your favorite recipes in an InfoBase. You can make Category Groups
for ingredients, the time needed, preferences of the participants at the meal,
etc. Don't know what to cook tonight? By clicking on the Categories you
can search your Recipe InfoBase for all recipes for which you have the
ingredients and sufficient time to prepare. InfoHandler quickly
provides you with a list of all the possible alternatives. Is salmon on sale at
your market? You can instantly have InfoHandler show you all of your
recipes that use salmon. InfoHandler can help make "What's for dinner?"
an easy question to answer.
For Example: Diary
Why not keep a diary with InfoHandler?
Each entry may be assigned to many custom Categories. Then you can
perform powerful and specific searches on your Diary information. You could for
instance ask InfoHandler to "please show me all entries of the years
1998 to 2000 concerning our son Bill but exclude school events". InfoHandler
can make it easy to retrieve all of your records of events.
For Example: Material Collection
Are you currently working on a book or a
dissertation? How do you administer the results of the needed investigations? In
an ordinary card index box? Better use an InfoBase, the "electronic
card index"! You can categorize your notes with many custom Categories.
These could include Author, Title, Year of Publication, custom defined Keywords,
a Ranking of the importance of the information . . . . The possibilities are
limited only by your imagination in conceiving of how to use and view your data.
You can make InfoHandler process your research data the way you want it
to, rather than, as with many other research programs, having to struggle to fit
your use of the data into the program's configuration.
For Example: Know-how
After long thinking and searching you have found
the solution for a problem - are you sure to have this solution readily
available later when this or a similar problem arises again? Why not make sure
and store your solutions and other tricks in an InfoBase? (But do not let others
have access to this!)
For Example: Knowledge Management
Collect comments from the members of your
workgroup about recurring tasks and problems in a central InfoBase. Such
features as password-protection, different access rights, and user-owned Info
Items might be helpful with this task.
For Example: Documents
InfoHandler is excellent for managing
the documents that you create with the other applications on your computer (text
files, spreadsheets, graphics etc.). You can even create these documents
directly from within InfoHandler, together with an InfoItem
that links to it. But you can also create the linked InfoItems by
dragging your existing documents onto the InfoBase Window.
Then you can assign, manually or automatically by searching the linked
documents, the desired Categories to your document InfoItems
and create a handy document management system (see sample InfoBase).
Some programs do allow you to assign document properties, but using their
methods you have to use the categories and methods for organizing your documents
that the application chooses for you. Using InfoHandler as your
document management system, you can choose the Categories that are
important to you, and you can have a system that works the same way all
documents on your computer (text files, word processor documents, spreadsheets,
photos, sound files, etc.)
For Example: Internet
Internet browsers administer your "favorites" or
"bookmarks", but normally only by using a single hierarchical structure. This is
often unsatisfactory. Does a link for a website on Italian history go under the
category 'Italy' or 'History'? Do you spend time copying bookmarks from one
category to another to ensure that each link is in every category that is
relevant? InfoHandler offers you much more than a simple hierarchy and
can make such problems a thing of the past! (See sample InfoBase .)
If you use InfoHandler to organize your web
bookmarks and resources you may proceed like this:
You have discovered an interesting page
that you want to revisit eventually and save some of the info right now. First
drag the URL from the Browser onto the dedicated Internet InfoBase.
This creates a new InfoItem with a link to the page. Then select some
interesting text on the page and drag (or copy-&-paste) this on the text area of
the new Item. Since the text of an InfoItem is 'rich text' much of the
formatting from the original html page may be preserved by this process. You can
add your own notes to the InfoItem for the link as well. You can add
multiple Categories to the InfoItem, and later search those
Categories all with simple clicks of the mouse! No more having to
decide in which of many branches of the hierarchical structure the link should
be placed, or creating multiple copies of the link to place in each relevant
branch. A click with your mouse lets you revisit the page with ease. You can
even attach an InfoHandler Alarm to the item to remind you to
check the page at a later time: tomorrow, one week from now, next month,
whenever you choose! Using InfoHandler for this task is especially
advisable if you want to handle hundreds or thousands of such links without
For Example: Dates
Why should you manage your appointments with
InfoHandler? Using InfoHandler you can categorize your
appointments by type, topic, place, person, or any other category you desire!
You may add the results of an appointment to the text of the appointment
InfoItem and to Categories as well. Would you like to know when
and with whom you met to discuss some particular topic last year? Having
InfoHandler quickly tell you is as easy as selecting the topic and the year
from the Categories with the mouse! InfoHandler also offers
special functions for handling dates such as anniversaries and birthdays - for
an example of InfoHandler's power in these tasks see Anniversaries
For Example: Addresses
You can mark some parts in the InfoText
of an InfoItem so that they are recognized as a kind of field by
InfoHandler. This capability, together with the ability to create new
InfoItems that include text that you can predefine is very useful if you store
addresses in InfoBases and for any other kind of info where some form
is useful for input and presentation. A small example of an addresses
InfoBase is copied on your disk when you install InfoHandler. (see
sample InfoBase) Since you can define the default text of a new Address
InfoItem and you can create any Categories that you desire,
you can manage your address information in the way that makes the most sense and
is the most useful to you. No more trying to figure out how to make your use of
your address information conform to the predefined categories and schemes that
many other Personal Information Managers impose on you!
For Example: Outlines
"An outline presents a picture of the main ideas
and the subsidiary ideas of any subject. Some typical uses of outlining are: a
class reading assignment, an essay, a term paper, a book review or a speech. For
any of these, an outline will show a basic overview and important details."
(Quoted from http://www.lib.jjay.cuny.edu/research/outlining.html)
If you need to create outlines,
InfoHandler might be useful also for this task. If you are interested how
that could be done see the example InfoBase 'Outlines.iba'. (see sample
For Example: InfoBases
If you use InfoHandler intensively you
will have dozens of InfoBases before long. Then it becomes most
advisable to administer them in a dedicated InfoBase of InfoBases.
(see sample InfoBase )
Note: Beginning with version 6 the new
InfoBase Manager is a handy alternative to this kind of InfoBase
management, but you even might want to use both of these methods in parallel.
For Example: Programs
Has your list of programs in menu
Start/Programs also become big and unwieldy? Are you desperately searching in
this long list for a certain program for this or that purpose and can’t remember
its name? Would you sometimes like to make a few notes to a program that you
then see and can modify each time you launch the application? InfoHandler
has the solution: drag the programs into a programs InfoBase and start
them from there. (see sample InfoBase)
For Example: Knowledge Bases
Of course InfoHandler is not restricted
to purely personal info. You could also store general info for easy retrieval in
InfoBases: info about historical events, geography, politics,
philosophy, birds, plants, Internet, etc. InfoHandler is capable of
storing many thousands or even tens of thousands of Items in InfoBases.
Opening of such a large InfoBase would take a little time, but once
loaded you'll get answers to your queries after a couple of mouse clicks and a
We are looking forward to see
InfoHandler users accumulating knowledge of some kind in InfoBases
and giving it away for others to use. We would be happy to make samples of such
knowledge bases available for download from our Internet site.
For Example: Email and News
InfoHandler interoperates with the
Email/News programs Microsoft Outlook and Outlook Express
allowing you to organize and archive Email and News messages in a simple and
effective way. This works by copying the messages as InfoHandler
You do this is by dragging messages from the Mail
program onto an InfoBase Window. Doing this, InfoTitle,
InfoTime, and InfoText of a new InfoItem is automatically
initialized by extracting relevant data from the message, and the Info is also
auto-categorized if you like.
After making InfoItems from messages you
can further categorize them or search them globally for some text.
If you are one of those suffering from a
flood of emails that you can hardly cope by just forcing them into a hierarchy
of folders, then you may want to evaluate this interesting possibility that
could make your life a bit easier.
For Example: Lawyers
Lawyers can organize data for their cases.
Read here how Mark
Hanover, a lawer in Chicago, does it.