MDE Software InfoHandler
MDE InfoHandler™ is a Personal Information Manager,
use it as your all-around information solution.
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Examples for Using InfoHandler

Here are some possibilities for organizing personal information, documents, Internet links, and other information in InfoBases. These examples and some others are described in more detail in the online documentation of InfoHandler under the heading 'Hints and Tips for Using InfoHandler. For some of the examples demonstration InfoBases are provided with InfoHandler. (After you install the program you can find these in the subfolder Examples.) But these are just examples and suggestions. InfoHandler puts you in charge of your information and its organization, so the ways to use it are limited only by your imagination. These examples are just the beginning!

For Example: Notes

Many people are constantly making notes about business or private affairs. Some collect hundreds or even thousands of notes, and then depend on their memory to be able to retrieve them when the need arises. InfoHandler is great for organizing notes. Categorizing your notes makes it easy for you to retrieve them associatively. You can choose whatever Categories for your information that you wish. Attaching alarms to your notes makes the remembering automatic. You can make InfoHandler do your remembering for you!

For Example: Literature

If you read professional journals regularly you perhaps want to document some interesting articles in such a manner that you can later retrieve your notes on them easily. You then need a means to search for certain topics, terms, journals, and other Categories for all relevant articles - but not too few and not too many, and fast. This task originally motivated us to develop InfoHandler.

For Example: CDs

Has your collection of CDs also become so large as to be confusing? Organize it with InfoHandler! One of the sample InfoBases included with the program demonstrates one way to use InfoHandler for this task. That sample InfoBase 'CD-Collection' demonstrates above all the possibilities and the power of categorizing with InfoHandler.  Organizing a CD collection is but one representative example of the many possible uses of InfoHandler to organize personal collections or hobbies. DVD's, videos, books, comic books, photographs, antiques, etc. - any collection can be organized and categorized in with InfoHandler and easily searched.

For Example: Cooking Recipes

Maybe you are one of those stressed people who daily have to make the decision of what to cook for dinner? Simply store all your favorite recipes in an InfoBase. You can make Category Groups for ingredients, the time needed, preferences of the participants at the meal, etc. Don't know what to cook tonight? By clicking on the Categories you can search your Recipe InfoBase for all recipes for which you have the ingredients and sufficient time to prepare. InfoHandler quickly provides you with a list of all the possible alternatives. Is salmon on sale at your market? You can instantly have InfoHandler show you all of your recipes that use salmon. InfoHandler can help make "What's for dinner?" an easy question to answer.

For Example: Diary

Why not keep a diary with InfoHandler? Each entry may be assigned to many custom Categories. Then you can perform powerful and specific searches on your Diary information. You could for instance ask InfoHandler to "please show me all entries of the years 1998 to 2000 concerning our son Bill but exclude school events". InfoHandler can make it easy to retrieve all of your records of events.

For Example: Material Collection

Are you currently working on a book or a dissertation? How do you administer the results of the needed investigations? In an ordinary card index box? Better use an InfoBase, the "electronic card index"! You can categorize your notes with many custom Categories. These could include Author, Title, Year of Publication, custom defined Keywords, a Ranking of the importance of the information . . . . The possibilities are limited only by your imagination in conceiving of how to use and view your data. You can make InfoHandler process your research data the way you want it to, rather than, as with many other research programs, having to struggle to fit your use of the data into the program's configuration.

For Example: Know-how

After long thinking and searching you have found the solution for a problem - are you sure to have this solution readily available later when this or a similar problem arises again? Why not make sure and store your solutions and other tricks in an InfoBase? (But do not let others have access to this!)

For Example: Knowledge Management

Collect comments from the members of your workgroup about recurring tasks and problems in a central InfoBase. Such features as password-protection, different access rights, and user-owned Info Items might be helpful with this task.

For Example: Documents

InfoHandler is excellent for managing the documents that you create with the other applications on your computer (text files, spreadsheets, graphics etc.). You can even create these documents directly from within InfoHandler, together with an InfoItem that links to it. But you can also create the linked InfoItems by dragging your existing documents onto the InfoBase Window. Then you can assign, manually or automatically by searching the linked documents, the desired Categories to your document InfoItems and create a handy document management system (see sample InfoBase). Some programs do allow you to assign document properties, but using their methods you have to use the categories and methods for organizing your documents that the application chooses for you. Using InfoHandler as your document management system, you can choose the Categories that are important to you, and you can have a system that works the same way all documents on your computer (text files, word processor documents, spreadsheets, photos, sound files, etc.)

For Example: Internet

Internet browsers administer your "favorites" or "bookmarks", but normally only by using a single hierarchical structure. This is often unsatisfactory. Does a link for a website on Italian history go under the category 'Italy' or 'History'? Do you spend time copying bookmarks from one category to another to ensure that each link is in every category that is relevant? InfoHandler offers you much more than a simple hierarchy and can make such problems a thing of the past! (See sample InfoBase .) 

If you use InfoHandler to organize your web bookmarks and resources you may proceed like this:

You have discovered an interesting page that you want to revisit eventually and save some of the info right now. First drag the URL from the Browser onto the dedicated Internet InfoBase. This creates a new InfoItem with a link to the page. Then select some interesting text on the page and drag (or copy-&-paste) this on the text area of the new Item. Since the text of an InfoItem is 'rich text' much of the formatting from the original html page may be preserved by this process. You can add your own notes to the InfoItem for the link as well. You can add multiple Categories to the InfoItem, and later search those Categories all with simple clicks of the mouse! No more having to decide in which of many branches of the hierarchical structure the link should be placed, or creating multiple copies of the link to place in each relevant branch. A click with your mouse lets you revisit the page with ease. You can even attach an InfoHandler Alarm to the item to remind you to check the page at a later time: tomorrow, one week from now, next month, whenever you choose! Using InfoHandler for this task is especially advisable if you want to handle hundreds or thousands of such links without getting lost.

For Example: Dates

Why should you manage your appointments with InfoHandler? Using InfoHandler you can categorize your appointments by type, topic, place, person, or any other category you desire! You may add the results of an appointment to the text of the appointment InfoItem and to Categories as well. Would you like to know when and with whom you met to discuss some particular topic last year? Having InfoHandler quickly tell you is as easy as selecting the topic and the year from the Categories with the mouse! InfoHandler also offers special functions for handling dates such as anniversaries and birthdays - for an example of InfoHandler's power in these tasks see Anniversaries sample InfoBase.

For Example: Addresses

You can mark some parts in the InfoText of an InfoItem so that they are recognized as a kind of field by InfoHandler. This capability, together with the ability to create new InfoItems that include text that you can predefine is very useful if you store addresses in InfoBases and for any other kind of info where some form is useful for input and presentation. A small example of an addresses InfoBase is copied on your disk when you install InfoHandler. (see sample InfoBase) Since you can define the default text of a new Address InfoItem and you can create any Categories that you desire, you can manage your address information in the way that makes the most sense and is the most useful to you. No more trying to figure out how to make your use of your address information conform to the predefined categories and schemes that many other Personal Information Managers impose on you!

For Example: Outlines

"An outline presents a picture of the main ideas and the subsidiary ideas of any subject. Some typical uses of outlining are: a class reading assignment, an essay, a term paper, a book review or a speech. For any of these, an outline will show a basic overview and important details." (Quoted from http://www.lib.jjay.cuny.edu/research/outlining.html)

If you need to create outlines, InfoHandler might be useful also for this task. If you are interested how that could be done see the example InfoBase 'Outlines.iba'. (see sample InfoBase )

For Example: InfoBases

If you use InfoHandler intensively you will have dozens of InfoBases before long. Then it becomes most advisable to administer them in a dedicated InfoBase of InfoBases. (see sample InfoBase )

Note: Beginning with version 6 the new InfoBase Manager is a handy alternative to this kind of InfoBase management, but you even might want to use both of these methods in parallel.

For Example: Programs

Has your list of programs in menu Start/Programs also become big and unwieldy? Are you desperately searching in this long list for a certain program for this or that purpose and can’t remember its name? Would you sometimes like to make a few notes to a program that you then see and can modify each time you launch the application? InfoHandler has the solution: drag the programs into a programs InfoBase and start them from there. (see sample InfoBase)

For Example: Knowledge Bases

Of course InfoHandler is not restricted to purely personal info. You could also store general info for easy retrieval in InfoBases: info about historical events, geography, politics, philosophy, birds, plants, Internet, etc. InfoHandler is capable of storing many thousands or even tens of thousands of Items in InfoBases. Opening of such a large InfoBase would take a little time, but once loaded you'll get answers to your queries after a couple of mouse clicks and a few seconds.

 

We are looking forward to see InfoHandler users accumulating knowledge of some kind in InfoBases and giving it away for others to use. We would be happy to make samples of such knowledge bases available for download from our Internet site.

For Example: Email and News

InfoHandler interoperates with the Email/News programs Microsoft Outlook and Outlook Express allowing you to organize and archive Email and News messages in a simple and effective way. This works by copying the messages as InfoHandler InfoItems .

You do this is by dragging messages from the Mail program onto an InfoBase Window. Doing this, InfoTitle, InfoTime, and InfoText of a new InfoItem is automatically initialized by extracting relevant data from the message, and the Info is also auto-categorized if you like.

After making InfoItems from messages you can further categorize them or search them globally for some text.

If you are one of those suffering from a flood of emails that you can hardly cope by just forcing them into a hierarchy of folders, then you may want to evaluate this interesting possibility that could make your life a bit easier.

 

For Example: Lawyers

Lawyers can organize data for their cases. Read here how Mark Hanover, a lawer in Chicago, does it.